Ordeon

Challenge

A wholesale distributor operated on a mix of Pohoda accounting software, spreadsheets, and phone orders. Buyers had no visibility into product availability or order status. They called their sales rep, who manually checked inventory. Invoices were sent by mail or email with no online overview. Moreover, each distributor in the segment had different branding, which meant either a custom solution per client or a generic platform with no identity. The need was for a solution deployable across multiple clients with their own branding, connected to the accounting system.

Solution

We built a platform with two portals. An admin interface for the distributor and a customer portal for buyers. Buyers browse the catalog with current prices and availability, create orders, and track their status. Invoices and price lists are displayed directly in the portal. The platform automatically synchronizes with Pohoda accounting software. Products, pricing, customers, orders, and invoices. A new order from the portal transfers to Pohoda without operator intervention. The whitelabel system enables deploying the platform for a new client with their own logo, colors, and copy without code changes.

• Customer portal with catalog, orders, and invoices. 24/7 self-service for buyers
• Automatic bidirectional synchronization with Pohoda accounting software
• Whitelabel deployment with custom identity per client without code changes
• Three-tier pricing model with individual, group, and global price lists
• Notification system with emails and in-app messages on order status
• Admin dashboard with order overview, sync status, and notifications